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Shipping Order Processing

The tutorial explains how to use the shipping order module in the Kontor ERP system. It guides through the process of creating package labels for various shipping services, scanning documents via QR code, selecting a shipping service, and adding packages with their respective weights. The tutorial also demonstrates how to print labels and explains the use of the 'sandbox' mode for testing. Finally, it discusses the configuration settings for customer data and the automatic generation of labels by the shipping service.


Let's dive back into the module for capturing shipping orders, located under the warehouse section. This tool is designed to create package labels for various shipping services. To get started, we'll first navigate to the warehouse section. Here, you'll find the icon for scanning shipping labels. Let's go ahead and launch it. That's the end of this section.


New Section. Let's dive right into the next step, which is scanning a document. This is typically done by scanning the QR code found on the document. This could be the pick list number or the invoice number, depending on the document at hand. Alternatively, it could also be a simple order number that can be manually entered. Let me show you how it's done by inputting this order number. Once I've done that, the package recording module for this order pops open. End of section.


Moving on to the next section, we can already see the customer data that was involved in this order. Our customer in this case is Sanitätshaus Fuhrmann. Our task now is to create a shipment for the products that this customer is set to receive. To do this, we must first select the shipping service. Normally, this is done automatically if a shipping service is assigned to the order, but that's not the case here. So, we're going to click on 'Change' and select from the list of shipping services that we have set up in the system, the one we want to use. I'm going to choose GLS for now. As you can see, we're working with GLS. GLS offers a variety of service options. I'm just going to select the standard GLS package option and now I need to add one or more packages to this shipment, for which the labels will then be created. And that brings us to the end of this section.


Let's dive into a new section. I'm about to add a new package. First things first, I need to input the weight. So the first package on our list weighs in at 5 kilos. Let's add that.Just for demonstration purposes, let's pretend we have another package to add. This one's a bit heavier, weighing 5.5 kilos. Let's add this one too.So, now we have two packages logged for our order, and I'm ready to print the shipping labels.Now, with some shipping services, like DAXA for instance, you might need to provide additional information such as the height of the pallet and the type of pallet being shipped.But with GLS, we don't need to worry about that. Hence, you'll only see the package number and weight listed in the table below.The final step is to print the labels. You can do this by clicking on the 'Print' or 'Display' button below to get a screen view.I've activated the 'Use Sandbox' button here. This means we're just testing things out. No real label will be printed, and no order will be triggered for GLS to pick up the goods.I can simply see what the label would look like. So, this is just for testing purposes. Normally, this button would be deactivated.Now, let's click on 'Display'.


Under normal circumstances, the label would be displayed to me at this point. However, since I don't currently have any user data stored, that's not possible right now. Nevertheless, the shipment has been created and the packages would be printed out now. That's the end of this section.


Moving on to the next section, we'll dive into configuration. This is where I have the ability to make specific settings. For instance, I can store my GLS customer data here. However, as you can see, this hasn't been done yet, which is why no real label has been generated. If it had, the data would be sent directly from my account to GLS. GLS would then generate the labels and send me back a PDF file. This PDF file is then printed by Contour onto the packages, or onto stickers that are subsequently affixed to the packages. Alright, let's wrap up the package recording. As you can see, we've recorded an order in the list that weighs a total of 10.5 kilos. And with that, we've reached the end of this module. Until the next section, folks!

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